January 2017 W-4, Direct Deposit, and W-2 Changes

We are excited to provide you some new changes that will affect your W-4 changes, Direct Deposit changes and W-2/ACA forms. You will need to take action on a few things by January 20, 2017.

 

W-2/ACA form Consent:

We are pleased to announce that we can now offer employees W-2 and ACA forms electronically only instead of receiving paper forms by mail. This will eliminate mailing any W-2’s and ACA forms to your mailing address and keep security of personal information intact. In support of security, convenience, going green, and quicker turn around for the forms, the district will be providing W-2’s & ACA at your request only electronically. If you need to print the form you will have the ability to print from Employee Online. Form W-2 and ACA has been available online for years, however, a printed version was still produced on special paper and mailed through the US Postal Service. This year you may choose to not receive paper forms, rather access and print (if required) your W-2/ACA at your convenience on Employee Online.

Per IRS regulations we are required to get your consent in order to electronically provide your W-2 only online and not mail a paper form. Please go to Employee Online and follow the directions attached to consent to electronic form only. This consent is effective for W-2/ACA forms issued for future calendar years, or the consent is withdrawn.  The deadline for this to take effect for the 2016 Forms is January 20, 2017. You can always go into Employee Online and elect for future years after that date.

 

W-4 Changes

You now have the ability to change your W-4 online. Attached are directions on how to change your W-4.  The deadline to change your W-4 to be included in the current payroll is the 15th of the each month.

 

Direct Deposit Changes

You also have the ability to change your direct deposit online. Attached are directions on how to change your direct deposit online. If you need a flat amount direct deposit changed or added,  at this time it is not available on Employee Online. You will still need to fill out a flat amount direct deposit form and submit to Payroll. The deadline to change your direct deposit to be included in the current payroll would be 15th of the each month.

 

If you have any questions or concerns, please call the payroll office and we can assist.

We hope the new changes will help with security of your information and efficiency.