Procedure for requesting to review student records:
Puyallup School District, in compliance with the Federal Education
Rights and Privacy Act (FERPA), permits each parent of dependent
children to inspect and review the cumulative folder and/or
supplementary records of their children. Specifically:
- The parent
should make a written request to the school principal, appropriate district administrator or designee identifying the records(s) he wishes
non-custodial parent has the right of access to student records just as
the custodial parent unless a court order or legally binding instrument
terminating such rights has been given to the school. It is the
custodial parent’s responsibility to give a copy of any such instrument
to the school.
- Under PSD
Board Regulation 3231R, the review will occur within five (5) school
business days after the day of request unless acknowledged in writing as
to why there will be a delay. The written explanation will include an
estimate of when the records will be provided. In no case will the
review occur later than 45 days after the request is made. Note: For
students with IEPs, records must be made available prior to any IEP
meeting, a hearing, or a resolution session.
and review will be conducted during normal working hours, unless the
custodian (teacher, counselor, nurse, psychologist, principal/or
designee) consents to other arrangements. Custodians will provide
assistance in the interpretation and analysis of student records as
- The parent
will have the right to inspect or to be informed of the content of any
record containing personally identifiable information regarding more
than one student, provided that the right to access will apply only to
that portion of the record or document which relates to the student.
- The records
must remain within district control, but they may be copied or
reproduced by or for the parent or eligible student. Copies of student
records that have previously been provided to the parent or student or
copies of student records not normally provided to parents or students
shall be charged copying costs of fifteen (15) cents per page paid by
the person requesting the information.
cumulative folder may include all information about a student which is
collected and maintained on a routine basis, such as identifying
information; attendance records; grades and progress reports; results of
tests of school achievement, aptitude, interests, hearing and vision;
health and immunization status reports; records of school
accomplishments and participation in school activities; discipline
records; and such other information as will enable staff to counsel with
students and plan appropriate activities.
records include information collected and maintained in connection with
special school concerns about the student, such as confidential health
information or reports connected with assessment and placement of
student who is formally identified as a “focus of concern”; reports from
non-school persons and organizations such as physicians, psychologists
and clinics; reports pertaining to specific problems associated with the
student; and current reports of psychological tests and progress
reports related to a student's disabling condition.
supplemental records for students who have been a focus of concern for
possible special education services may be inspected and reviewed at the
Special Services office.