Contractual Services Agreements

Consultants, contractors, service agencies, and hourly employees can use this web page to access and complete the contract documentation necessary to be approved, start work, and be paid.

Step 1: Determine contractor or employee status

District staff should work with the individual/business to complete the Contractor vs. Employee Questionnaire (pdf, 165kb) to determine whether the service being provided to the Puyallup School District should be paid via Contractual Services Agreement through Accounts Payable (contractor) or as an employee through the district’s payroll system (hourly employee).

If the questionnaire does not lead to a definitive determination as to whether the appropriate status is contractor or employee, please contact Paige Scroger, 253-841-8622 or  Amie Day, 253-435-6777 for assistance.

Step 2: Complete the appropriate packet

As determined from the questionnaire, the contractor should complete all required documents in the Contractor Packet, or the employee should complete all required documents in the Hourly Employee Packet.

Contractor Packet

Hourly Employee Packet


Step 3: Submit the packet 

After completing the appropriate packet, the contractor or employee submits the packet to the district staff member with whom the contractor or employee will be working. After confirming all required documents are complete, the staff member submits the completed Contractor Packet to the Purchasing department or the Hourly Employee Packet to the Human Resources department for processing. (Includes all forms listed above)

Step 4: Obtain approval to proceed

For contracts requiring school board approval, this must be obtained before services can commence.

Purchasing will notify contractors and HR will notify hourly employees when work can begin.

 

Step 5: Submit for payment

Contractors: After completion of services, the vendor must submit an invoice which includes vendor name and remit address, purchase order number, dates of service, and invoice total. The invoice should be emailed to:

AP_DEPT@puyallup.k12.wa.us

or mailed to:

Puyallup School District
Attn: Accounts Payable
PO Box 370
Puyallup, WA 98371

Hourly Employees: After work is performed or once per month, the employee must complete a Payroll Timesheet (pdf, 11kb) and submit it for approval to the district staff person with whom they are working. Payment for services will be made after all documents have been received and processed by the appropriate department.

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